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Apr 3, 2024
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Procure-to-Pay Example Using SAP
S/4HANA Deliverable
1: General ledger accounts are considered master data and different controls within the master data allow the system to group accounts that are similar. The company wishes to enter a monthly rent expense. What is the chart of accounts number for rent expense?
740300
2: The SAP system is able to close the books at the end of a period by simply pressing a button. Examine the bank account (a real account) and cost of goods sold (a nominal account) and find what attribute the system needs to know to do the closing using each of these two accounts as examples.
100000 Bank Account:
Balance sheet account type, bank account, liquid asset
780000 Cost of Goods Sold:
Nonoperating expense or income type, P/L accounts group
3: 310000 Goods Receipt/ Invoice Receipt: This account is a special suspense or temporary account. Discuss the function of this account and what its status should be after the successful completion of a purchasing transaction in a company.
300000 Payables – Trade Accounts: For this account examine the Type/Description tab for your company code (US##). Look at the Account Group entry. Now look at the same field for account 300200 Payables – Miscellaneous. First, describe what this field represents and then explain why this field is different for the two accounts.
GL/IR function: Balance sheet account
The transaction balance should amount to $0 after successful completion of a purchasing transaction in a company.
Account Group: Determines the features of a general ledger account. Helps with managing and organizing the chart of accounts within a company. The account group can control the number range for the accounts, type of account,
layout of entry screens, and mandatory/optional fields.
Payables-Misc: Balance sheet account, no link to subsidiary ledger, allows user to post directly through G/L
Payable-Trade Account- reconciliation account, does not allow user to post to it
directly
4: What is the fiscal year variant for your company code (US
##
) and what does this mean from the point of view of the accounting system?
My fiscal year variant is K1
This means that the year end is 12/31, a calendar year, with one special period
5: The university would use fiscal year variant V6. Explain why this is the fiscal year variant for the university.
Fiscal year variant V6 means the companies fiscal year runs from July- June with four special periods. These periods align with academic year periods. 6: What type of application control is used on the field “Net Weight”?
Reasonableness
Net weight is limited to gross weight
7: What type of application control is used on the field “Base Unit of Measure”? (Pick from the list of
controls on page 2 of this assignment.)
Validity Check
User is limited to choosing certain values from a drop-down menu
8: How might the data on this tab be important to a company and its inventory management? Can you think of an example of a company that might use the information on this tab to reduce inventory losses and spoilage?
This data is useful for companies since it provides information to a user about a certain products shelf life. By knowing its shelf life, a company can mitigate waste and sell quality items.
An example of this being used is in a supermarket. Food products have a certain shelf-life and should be sold in a specific timeframe or else the food spoils and is worthless.
9: Write the message in the header bar.
Local currency converted to other currencies using current exchange rate
Material OLHT48 created
10: What did the system do as an application control? That is, how did the system know that this was
wrong?
The system performed a reasonableness check. The county, state, and time zone all relate, and based off inputting “US” and “CA” the system knew EST time zone was incorrect based on location.
11: The “Reconciliation Account” is a very important entry. Explain this entry. (Hint: This links back to
the account you looked at in the chart of accounts.)
Reconciliation Accounts relate to the general ledger (accounts payable in purchasing cycle) and are used to combine and reconcile the balances of subsidiary accounts or sub-ledgers within the general ledger. Procure to Pay
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Related Questions
F
SUM of Outstanding balance Status
Customer
C1003
C1004
C1006
C1010
C1012
C1013
C1026
C1028
C1029
C1036
C1037
C1045
C1048
C1051
G
C1055
C1057
C1058
C1061
C1066
C1069
C1075
C1076
C1082
C1085
Grand Total
H
0-Not Yet Due
30831
30831
I
1-30 Days
25579
3156
2353
31088
J
11791
26748
31-60 Days 61-90 Days 90+ Days
9367
10460
29297
K
25315
103611
25245
24713
L
49958
4115
1659
18793
12116
22957
20307
7791
30907
12102
12235
22997
25366
200712
M
Grand Total
9367
25245
30831
24713
11791
26748
4115
1659
18793
10460
12116
22957
20307
25579
7791
3156
30907
12102
12235
2353
22997
29297
25366
25315
416200
N
arrow_forward
What is the relationship between an account and item?
What is the Chart of Accounts?
What happens if you click on the Home icon?
Which transactions in QuickBooks are considered Non-posting?
How do you record a payment from a client that is paying multiple invoices?
How does the “Enter Bills & Pay Bills” feature differ from the “write check” feature?
How do you determine if a check has been reconciled in QuickBooks?
How do you export QuickBooks Reports into excel?
How do you switch to Multi-User Mode?
What is the purpose of having a Single-User Mode?
How does Accrual Basis of Accounting differ from Cash Basis?
If you want to modify the account or name filters within a specific report you have open, where do you click?
What is the keyboard shortcut for the date to jump to “Today’s” Date?
What account(s) does an Inventory item post to when it’s purchased? What about when it’s sold?
What account(s) does an Inventory item post to when it’s sold?
What are some of the different types of…
arrow_forward
1. When a customer’s deposit is recorded using the Make Deposits window, Quickbooks creates a behind the scenes journal entry that will do what?
A. Credit cash and debit checking
B. Credit checking and debit undeposited funds
C. Debit Checking and credit undeposited funds
D. Debit cash and credit checking
2. How can you move your Quickbooks desktop company file, with all of your data, to a new computer?
A. Create a portable file and restore it to a new system
B. Condense the data file on the old computer to the drive space. Back up the file and then restored the condense data file to the new computer
C. Install Quickbooks on the new computer, back up your computer file on the old computer and restore the file to the new system
D. Export your company file to excel from the old computer, then copy this file over to your new computer.
arrow_forward
Which common workflow error can cause duplicate expenses in QuickBooks Online?
-Create a purchase order to record vendor expense and copy to bill to pay vendor later for the same expense
-Create a bill to record a vendor expense, and use Pay Bills to pay the vendor for the same expense
-Create a bill to record a vendor expense, and create a check to the vendor for the same expense
-Create a bank rule to automatically categorize a common vendor expense
arrow_forward
Can you help me with these practice question with quickbooks please
To begin connecting bank accounts from the Dashboard, which tab would you start with?
A.
The Business Overview tab
B.
Link Accounts
C.
REview Transactions
D.
Categorize
You are reviewing downloaded bank and credit card transactions. Which action is NOT true:
A.
ADD - records the transaction in your register
B.
MATCH - records the transaction in your register
C.
SPLIT - allows you to choose more than one category for a transaction
D.
VIEW - shows you the transactions that are possible matches
arrow_forward
7) When recording a customer credit card payment on account using QuickBooks, select:A) Create Invoice > Customer Payment > Customer & Job NameB) Create Sales Receipt > Record DepositsC) Receive Payment > Select Customer & Job Name > Select Payment Method and enter credit card informationD) Make Deposit > Select Customer & Job Name > Select Payment Method and enter credit card information
Group of answer choices
A
B
C
D
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Which one of the following would NOT be considered as a
substantive procedure?
O a. Estimating payroll expense
O b. Taking a sample of purchase orders to check orders over OMI
10,000
O c. Using software to identify outstanding receivables
O d. Obtaining letter from bank to confirm account balance
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Indicate whether the general ledger accounts will be debited or credited when recording the following entries:
Settle the telephone account of R 250
Bank: DEBIT
Bank: CREDIT
Please avoid image based solutions thnku
arrow_forward
Transactions related to revenue and cash receipts completed by Sterling Engineering
Services during the period June 2-30 are as follows:
June 2. Issued Invoice No. 717 to Yee Co., $1,430.
3. Received cash from Auto-Flex Co. for the balance owed on its account.
7. Issued Invoice No. 718 to Cooper Development Co., $670.
10. Issued Invoice No. 719 to Ridge Communities, $2,840.
Post revenue and collections to the accounts receivable subsidiary ledger.
14. Received cash from Cooper Development Co. for the balance owed on June 1.
16. Issued Invoice No. 720 to Cooper Development Co., $400.
Post revenue and collections to the accounts receivable subsidiary ledger.
18. Received cash from Yee Co. for the balance due on invoice of June 2.
20. Received cash from Cooper Development Co. for invoice of June 7.
23. Issued Invoice No. 721 to Auto-Flex Co., $860.
30. Received cash from fees earned, $4,520.
30. Received office equipment of $1,800 in partial settlement of balance due on the
Ridge…
arrow_forward
Morgan had net sales of $1,041,105 and average accounts receivable of $157,000. Its competitor, Stanley, had net
sales of $1,090,600 and average accounts receivable of $142,100.
(a) Calculate the accounts receivable turnover for both companies.
(b) Which company is doing a better job of managing its accounts receivables?
Complete this question by entering your answers in the tabs below.
Required A Required B
Compute accounts receivable turnover for both companies.
Morgan
Stanley
Choose Numerator:
1
1
1
Accounts Receivable Turnover
Choose Denominator:
=
=
Accounts Receivable Turnover
Accounts receivable turnover
times
times
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How can you check for unbilled charges or time in QuickBooks Online? Select all that apply. Via the money bar in the Vendor center Via the Reports center Via the Unbilled Charges card in the
Dashboard Via the money bar in the Sales center Via the money bar in the Time tab in the left-hand navigation
arrow_forward
please i need help with quickbooks, please tell me in quickbooks where do i supposed to records those transactions at
don't slove the problem just tell in where i record in quickbooks which quickbooks window supposed to record? whether:
bill (enter bills window)credit (enter bills window)bill pmt - check (pay bills window)check (write checks window)invoice (create invoices window)payment (receive payments window)sales receipt (enter sales receipts window)deposit (make deposit window)general journal (make general journal entries window)inventory adjust (adjust quantity/value on hand window)sales tax payment (pay sales tax window)paycheck (pay employees window)liability check (pay payroll liabilities window)transfer (transfer funds between accounts window)credit card charge (enter credit card charges window)credit memo (create credit memos/refunds window)discounts (receive payments window)
Jul 2 Received a six-month insurance policy renewal from General Insurance Co. for $1,200,…
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Why would a company want to use account numbers on its Chart of Accounts?
Multiple Choice
To be able to check the current account balance quickly
To uniquely identify each account on the Chart of Accounts
To confuse users of the Chart of Accounts
arrow_forward
please i need help with quickbooks, please tell me in quickbooks where do i supposed to records those transactions atwhich quickbooks window supposed to record? whether:
bill (enter bills window)credit (enter bills window)bill pmt - check (pay bills window)check (write checks window)invoice (create invoices window)payment (receive payments window)sales receipt (enter sales receipts window)deposit (make deposit window)general journal (make general journal entries window)inventory adjust (adjust quantity/value on hand window)sales tax payment (pay sales tax window)paycheck (pay employees window)liability check (pay payroll liabilities window)transfer (transfer funds between accounts window)credit card charge (enter credit card charges window)credit memo (create credit memos/refunds window)discounts (receive payments window)
Jul 2 Received a six-month insurance policy renewal from General Insurance Co. for $1,200, paid immediately, Check No. 72. Jen recorded the first six-month…
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Sales ledger control Account is known to have a debit balance. Explain, using numerical example why at certain instances the account has both debit and credit balance brought down?
Construct a Purchase Ledger Control Account, using your own numerical example, with five items?
Briefly discuss the role of the control accounts in the identification of missing figures in the financial statements of organizations ?
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How can a customer pay an emailed QuickBooks Online invoice via credit card?
A. Send a message via the message feature with their credit card number
B. Select Review and pay > Apply for account > Pay
C. Print off a form and then enter and send their credit card details and authorization
D. Select Review and pay > Enter payment details > Pay
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If a client is on a cash basis, how should you enter beginning Accounts Receivable? Assume that you are
using the "Forms" method to enter the opening balances. ACash basis clients cannot use QuickBooks
BRecord all open invoices on the original date using the original items CRecord all invoices as Sales Receipts
using an item linked to Opening Balance Equity DRecord one lump sum invoice on the Start Date using an
item linked to Opening Balance Equity
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Why did you select those customer accounts?
also how to use a cell reference to enterthe answer for the 1st question? ( Whatis the dollar amount of total receivables? Use a cell reference to input your answer)
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How can you get your purchase receipts into QuickBooks Online for automatic categorization and matching to your bank feed?
O Convert the physical receipts to CSV or TXT files.
O Use the Import tool.
Set up a transfer for each purchase.
O Upload images of them using the built-in receipt capture feature.
arrow_forward
What are the step(s) when using the Sales with Payment customer workflow?
A. Create sales receipts deposited to the Undeposited Funds account > Create Bank Deposit
B. Create Sales Receipt deposited to the checking account
C. Create Bank Deposit
D. Create Invoice > Receive Payment deposited to the Undeposited Funds account > Create Bank Deposit
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Most computerized accounting systems use electronic forms to record transaction information, such as the invoice form illustrated at the top of Exhibit 7 in this chapter.a. Identify the key input fields (spaces) in an electronic invoice form.b. What accounts are posted from an electronic invoice form?c. Why aren’t special journal totals posted to control accounts at the end of the month in an electronic accounting system?
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This sequence reconciles folios, processes credit card transactions,
generates postings, calculates revenue, prints daily statistics, and provides a
cumulative balance of AR accounts.
O Batch Folio
O Cashier Closure
O End of Day
O Batch Charges
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On December 1, Gary Walker began an auto repair shop, Walker's Quality Automotive. The following transactions
occurred during December:
i (Click the icon to view the transactions.)
More info
Dec. 1
Dec. 1
Dec. 1
Dec. 9
Dec. 10
Dec. 19
Dec. 22
Dec. 26
Dec. 28
Dec. 31
Dec. 31
Dec. 31
Dec. 31
Walker contributed $58,000 cash to the business in exchange for shares of common
stock.
Purchased $15,000 of equipment paying cash.
Paid $3,000 for a ten-month insurance policy starting on December 1.
Paid $18,000 cash to purchase land to be used in operations.
Purchased office supplies on account, $2,300.
Borrowed $33,000 from the bank for business use. Walker signed a note payable to the
bank in the name of the corporation. The note is due in five years.
Paid $2,000 for advertising expenses.
Paid $1,100 on account.
The business received a bill for utilities to be paid in January, $260.
Revenues earned during the month included $18,000 cash and $2,900 on account.
Paid employees' salaries $3,700 and…
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Complete the following to record office expenses that Mookie The Beagle™ Concierge incurred and paid by check.
Create a Check.
Select Create (+) icon > Check
Add Vendor Payee: Bichotte Supplies
Select Payment Date: 01/13/2022
Select Bank Account: Checking
Select Category: Office Supplies & Software (Expenses)
Enter Description: Office Supplies
Enter Amount: 84.00
What is the Total for the Check? (Answer this question in the table shown below. Round your answer 2 decimal places.)
Select Save and close
View the Transaction Journal for the Check.
From the Navigation Bar, select Expenses
From the Expense Transactions List, select the Bichotte Supplies Check just entered
From the bottom of the Bichotte Supplies Check, select More > Transaction Journal
What are the Account and Amount Debited? (Answer this question in the table shown below. Round your answer 2 decimal places.)
What are the Account and Amount Credited? (Answer this question in the table shown…
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A credit memorandum results in a(n) ___ in a customers accounts receivable file.
A. memo
B. decrease
C. Transer
D. Increase
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Use the following to answer questions 16 - 19
For each transaction indicate whether it should:
A. increase,
B. decrease, or
C. no effect.
Credit sales
transaction cycle
Asskiabilitstockholders’ equRtøvenespenses
16. Provide services on account
17. Estimate uncollectible accounts
18. Write off accounts as uncollectible
19. Collect on account previously written off
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When matching bank or credit card downloaded transactions to a transaction already recorded in QuickBooks Online, what are the possible actions that appear in the Action column?
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9) When a customer deposit is recorded using the Make Deposits window, behind the screen QuickBooks converts the transactions into a journal entry that:A) Debits Checking account, Credits Undeposited FundsB) Credits Checking account, Debits Undeposited FundsC) Debits Checking account, Credits Accounts ReceivableD) Debits Accounts Receivable, Credits Checking account
Group of answer choices
A
B
C
D
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T-ACCOUNT FORMULAS
I need to know how to solve for missing amounts on T-Accounts. I know what T-Accounts are, so I do not necessarily need that explanation. I need a mathematical type of equation formula.
For Ex: Beginning Balance=Ending Balance + Debits -Credits.
I need to know the formulas for each instance.
1) Beginning Balance that is on the DR side
2) MIssing transaction amount on the DR side
3) Ending Balance on the DR side
4) Beginning Balance that is on the CR side
5) Missing transaction amount that is on the CR side
6) Ending Balance that is on the CR side.
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Please answer with reason for all why the option is correct and why the other options are incorrectPlease answer correct otherwise skip it
2-Which 2 actions does QuickBooks Online use to try and recognize bank feed items?
Automatically create rule, based on past transactions
Match amounts to several invoices or bills
Apply user-created rule
Match reconciled transactions
Match transactions already entered
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Account Balancing Match your balance Next are
the outstanding transactions which you didn't
check off in your register:
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Related Questions
- F SUM of Outstanding balance Status Customer C1003 C1004 C1006 C1010 C1012 C1013 C1026 C1028 C1029 C1036 C1037 C1045 C1048 C1051 G C1055 C1057 C1058 C1061 C1066 C1069 C1075 C1076 C1082 C1085 Grand Total H 0-Not Yet Due 30831 30831 I 1-30 Days 25579 3156 2353 31088 J 11791 26748 31-60 Days 61-90 Days 90+ Days 9367 10460 29297 K 25315 103611 25245 24713 L 49958 4115 1659 18793 12116 22957 20307 7791 30907 12102 12235 22997 25366 200712 M Grand Total 9367 25245 30831 24713 11791 26748 4115 1659 18793 10460 12116 22957 20307 25579 7791 3156 30907 12102 12235 2353 22997 29297 25366 25315 416200 Narrow_forwardWhat is the relationship between an account and item? What is the Chart of Accounts? What happens if you click on the Home icon? Which transactions in QuickBooks are considered Non-posting? How do you record a payment from a client that is paying multiple invoices? How does the “Enter Bills & Pay Bills” feature differ from the “write check” feature? How do you determine if a check has been reconciled in QuickBooks? How do you export QuickBooks Reports into excel? How do you switch to Multi-User Mode? What is the purpose of having a Single-User Mode? How does Accrual Basis of Accounting differ from Cash Basis? If you want to modify the account or name filters within a specific report you have open, where do you click? What is the keyboard shortcut for the date to jump to “Today’s” Date? What account(s) does an Inventory item post to when it’s purchased? What about when it’s sold? What account(s) does an Inventory item post to when it’s sold? What are some of the different types of…arrow_forward1. When a customer’s deposit is recorded using the Make Deposits window, Quickbooks creates a behind the scenes journal entry that will do what? A. Credit cash and debit checking B. Credit checking and debit undeposited funds C. Debit Checking and credit undeposited funds D. Debit cash and credit checking 2. How can you move your Quickbooks desktop company file, with all of your data, to a new computer? A. Create a portable file and restore it to a new system B. Condense the data file on the old computer to the drive space. Back up the file and then restored the condense data file to the new computer C. Install Quickbooks on the new computer, back up your computer file on the old computer and restore the file to the new system D. Export your company file to excel from the old computer, then copy this file over to your new computer.arrow_forward
- Which common workflow error can cause duplicate expenses in QuickBooks Online? -Create a purchase order to record vendor expense and copy to bill to pay vendor later for the same expense -Create a bill to record a vendor expense, and use Pay Bills to pay the vendor for the same expense -Create a bill to record a vendor expense, and create a check to the vendor for the same expense -Create a bank rule to automatically categorize a common vendor expensearrow_forwardCan you help me with these practice question with quickbooks please To begin connecting bank accounts from the Dashboard, which tab would you start with? A. The Business Overview tab B. Link Accounts C. REview Transactions D. Categorize You are reviewing downloaded bank and credit card transactions. Which action is NOT true: A. ADD - records the transaction in your register B. MATCH - records the transaction in your register C. SPLIT - allows you to choose more than one category for a transaction D. VIEW - shows you the transactions that are possible matchesarrow_forward7) When recording a customer credit card payment on account using QuickBooks, select:A) Create Invoice > Customer Payment > Customer & Job NameB) Create Sales Receipt > Record DepositsC) Receive Payment > Select Customer & Job Name > Select Payment Method and enter credit card informationD) Make Deposit > Select Customer & Job Name > Select Payment Method and enter credit card information Group of answer choices A B C Darrow_forward
- Which one of the following would NOT be considered as a substantive procedure? O a. Estimating payroll expense O b. Taking a sample of purchase orders to check orders over OMI 10,000 O c. Using software to identify outstanding receivables O d. Obtaining letter from bank to confirm account balancearrow_forwardIndicate whether the general ledger accounts will be debited or credited when recording the following entries: Settle the telephone account of R 250 Bank: DEBIT Bank: CREDIT Please avoid image based solutions thnkuarrow_forwardTransactions related to revenue and cash receipts completed by Sterling Engineering Services during the period June 2-30 are as follows: June 2. Issued Invoice No. 717 to Yee Co., $1,430. 3. Received cash from Auto-Flex Co. for the balance owed on its account. 7. Issued Invoice No. 718 to Cooper Development Co., $670. 10. Issued Invoice No. 719 to Ridge Communities, $2,840. Post revenue and collections to the accounts receivable subsidiary ledger. 14. Received cash from Cooper Development Co. for the balance owed on June 1. 16. Issued Invoice No. 720 to Cooper Development Co., $400. Post revenue and collections to the accounts receivable subsidiary ledger. 18. Received cash from Yee Co. for the balance due on invoice of June 2. 20. Received cash from Cooper Development Co. for invoice of June 7. 23. Issued Invoice No. 721 to Auto-Flex Co., $860. 30. Received cash from fees earned, $4,520. 30. Received office equipment of $1,800 in partial settlement of balance due on the Ridge…arrow_forward
- Morgan had net sales of $1,041,105 and average accounts receivable of $157,000. Its competitor, Stanley, had net sales of $1,090,600 and average accounts receivable of $142,100. (a) Calculate the accounts receivable turnover for both companies. (b) Which company is doing a better job of managing its accounts receivables? Complete this question by entering your answers in the tabs below. Required A Required B Compute accounts receivable turnover for both companies. Morgan Stanley Choose Numerator: 1 1 1 Accounts Receivable Turnover Choose Denominator: = = Accounts Receivable Turnover Accounts receivable turnover times timesarrow_forwardHow can you check for unbilled charges or time in QuickBooks Online? Select all that apply. Via the money bar in the Vendor center Via the Reports center Via the Unbilled Charges card in the Dashboard Via the money bar in the Sales center Via the money bar in the Time tab in the left-hand navigationarrow_forwardplease i need help with quickbooks, please tell me in quickbooks where do i supposed to records those transactions at don't slove the problem just tell in where i record in quickbooks which quickbooks window supposed to record? whether: bill (enter bills window)credit (enter bills window)bill pmt - check (pay bills window)check (write checks window)invoice (create invoices window)payment (receive payments window)sales receipt (enter sales receipts window)deposit (make deposit window)general journal (make general journal entries window)inventory adjust (adjust quantity/value on hand window)sales tax payment (pay sales tax window)paycheck (pay employees window)liability check (pay payroll liabilities window)transfer (transfer funds between accounts window)credit card charge (enter credit card charges window)credit memo (create credit memos/refunds window)discounts (receive payments window) Jul 2 Received a six-month insurance policy renewal from General Insurance Co. for $1,200,…arrow_forward
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Recommended textbooks for you
- Principles of Accounting Volume 1AccountingISBN:9781947172685Author:OpenStaxPublisher:OpenStax College
Principles of Accounting Volume 1
Accounting
ISBN:9781947172685
Author:OpenStax
Publisher:OpenStax College