Geraldine Purchase Cycle

Procurement is the act of obtaining or buying goods and services. So it’s the process an organisation uses to buy the products or services it needs, from other organisations. So procurement department for Tesco is essential in order for them to be able to sell products and offer a service to their customers. Without the good and services it needs Tesco would not be able to operate so it’s essential the procurement team do a good job.

In this assignment I will be writing a formal report that will explain a typical procurement process, I will outline a variety of methods of supplier reimbursement and contract relationships; I will also outline the pros and cons of each contract type. As well as this, I will explain a typical supplier selection process through the use of Carters 10 C’s and a typical selection process model.

All goods purchased pass through a receiving department under the direction of the chief purchasing agent. The duties of the receiving department are to unpack, count, and inspect the goods. The quantity received is compared with the quantity shown on the receiving department’s copy of the purchase order. If there is no discrepancy, the purchase order is stamped “OK—Receiving Dept.” and forwarded to the accounts payable section of the accounting

The process involves monitoring performance, managing interfaces if there are multiple providers, making changes and corrections, and processing interim payments (often called progress payments which are based on the seller's progress in completing the work). In some cases, contract administration involves managing the early termination of a contract (for cause, for convenience or for default). Close Procurement The process of completing each project procurement. It supports the CLOSE PROJECT or PHASE Process. Contract closure supports the close project or phase. It involves product verification (was the work completed correctly?) and administrative closeout (updating and archiving of records). Early termination is a special case of contract closure and can result from a mutual decision, from default by one of the parties, or for convenience of the buyer. The rights of the parties should be defined in a terminations clause in the contract. The buyer provides formal, written notice that the contract has been completed.

This person must be proficient in the point of sales system that is being used. The purchasing assistant compiles information and prepares orders which are directed by the purchasing manager. This person must have strong administrative and math skills. The purchasing manager and assistant along with the inventory clerk is a controlling function with management.

Procurement management is the processes to purchase or acquire the products, services or results needed from outside the project team to perform the work. Project Procurement Management involves not just purchasing products, services or results, but also ensuring that those that are purchased are right for the project, meets standards and is based on project requirements. This life cycle includes tracking from order through deployment and completing with invoice reconciliation.

Transferring funds, placing orders, sending invoices, and shipping goods to customers are all types of activities or transactions.

2. (TCO 3) How are the procurement responsibilities divided between the project manager and contract administrator?

It is quite challenging to discuss about procurement management without stating the importance of its strategies. There are four main basic procurement strategies that serve different functions within a procurement management. To begin with, a “Partnership” strategy focuses mainly on constructing mutual commitment in long term relationship with suppliers. While a “Secure Supply” strategy aims to secure short and long term supply while reducing risk from suppliers. In addition, a “Category Management and E-Procurement solutions” serves as a tool to reduce logistic complexity, improve operational efficiency, and attempts to reduce the number of suppliers. Lastly, a “Competive Bidding” strategy emphasizes on obtaining the “Best Deal” for short term transactions with suppliers.(van weele) Each of these four strategies involves a unique purchasing methodology, which implies that the complexity is embedded in an individual strategic implication. Therefore, it requires different tools to accomplish the specific strategical characteristics. A business entity may need to support and execute procurement decisions with other strategic apparatus with analytical methods, including market analysis, uncertainty analysis, price forecasting, supplier relationship and along with others.(Harvard)

Our positions require us to gather documents and data from suppliers to set them up as approved vendors for clients. The process requires vendor vetting and

One of the first things that is taught upon entering an acquisition career field is who has the authority to make purchases. Depending on the organization the requirements that these chosen individuals need to meet may vary greatly. The ones given this authority are typically held in the upmost trust and are required to have additional training to better prepare themselves for this responsibility. Unfortunately not everyone knows and understands who may and who may not have the authority to enter into binding contracts with that particular company or that organization, furthermore they may not understand what their responsibilities are. To confuse a situation even further, there are times when one may either express or imply they have

The five primary activities are: inbound logistics, operations, outbound logistics, marketing and sales, and service. The four support activities are: procurement, technology development, human resource management, and infrastructure.

Traditional – The client hires a project coordinator to design a project and then companies have an invite to tender.

Every organization needs to purchase goods and services in order to carry out its mission and objectives (Ellram, 2003). In an increasingly complex business environment, today’s firms are continuously looking for new ways to remain competitive. Procurement process is the act of acquiring property and/or services. It begins when an organization has identified a need and decided on its procurement requirement. Procurement continues

Sourcing, procurement and logistics management. The recurring needs of business is fulfilled by Sourcing to make sure that there is sufficient access to resources necessary to run a business, which can either be goods, services or both by proper finding, evaluating and engaging. Procurement is obtaining or buying goods and services which includes preparation and processing of a demand till the end receipt and approval of payment. Logistic Management complies with process of planning, implementing and controlling the proficient, operative flow of goods, services and related information from point of origin to point of consumption for customer’s requirement. Logistic management includes elements of order processing, inventory, transportation, warehousing, channel partners, third party logistic providers.